Manager-Accounts Payable

General Summary

Supervises and coordinates activities of personnel engaged in a variety of functions which may include clerical support, overseeing 1099 process, training of new staff, conducting staff meeting, maintaining Oracle interfaces with accounts payable, work distribution, assisting in finance department direction and other financial studies and analyses. Provides financial leadership and works collaboratively with applicable financial partners and operational management in financial oversight of all accounts payable related work activities. Contributes to ensuring overall continued financial success of the System.

Duties and Responsibilities

Essential Functions:

• Directs and assists general accounts payable staff in recording and posting transactions to general ledger and preparing monthly financial reports. Coordinates month-end and year-end reporting, preparing accruals and schedules and submitting monthly and ad hoc financial reporting packages. Assists in direction and oversight of staff.
• Interacts with senior management on monthly financial performance and operational oversight. Collaborates with operations leadership in developing and monitoring relevant financial performance metrics and financial data to determine profitability and identify areas for improvement.
• Liaison with operating managers in the preparation of annual budgets. Provide information to assist in cost report preparation.
• May be involved with physician productivity and compensation models or financial feasibility studies. Reviews/evaluates administrative/planning studies as assigned.
• Ensures maintenance and integrity of accounting systems. Assists in upgrades and new implementations.
• Involvement in support of the annual audit and budget.
• May conducts or assist in the presentation of fiscal educational sessions.
• Compiles data for and assists in the preparation of regularly scheduled or special reports, analyses and financial statements.
• Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
• Maintains departmental reports and records and collects statistical data for administrative and regulatory purposes.
• Oversees the IRS and Commonwealth of Pennsylvania 1099 process.
• Manages all aspects of payment processing for vendors and patient refunds.
• Oversees the P-Card programs with vendors and accounts payable staff.
• Conducts and organizes staff meetings for accounts payable departments.
• Interacts with the IS department to setup and maintains interfaces with the Enterprise Accounts Payable System including interfaces relating to electronic invoicing from vendors.
• Trains all new accounts payable staff.
• Interacts with Accounts Payable vendors to resolve accounts payable staff issues.
• Interacts with department managers to improve process flow with accounts payable.
• Interacts with the accounting staff to improve process flow between accounts payable and general ledger activity.
• Supervises and evaluates annually the accounts payable staff of ten or more.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Participates in educational programs and inservice meetings.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Qualifications

Minimum Education:

• Bachelors Degree In Accounting, Finance, Management, or related field. Required

Work Experience:

• 5 years Accounts payable experience. Required and
• 3 years Supervisory experience. Required

Courses and Training:

• Accounting/finance Upon Hire Required

Knowledge, Skills, and Abilities:

• Excellent communication, interpersonal, and computer skills.
• Analytical skills.
• Able to work well in a team.

Benefits Offered:

• Comprehensive health benefits
• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay
• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)