Procurement Specialist

York, PA | Professional | Tracking Code: 75112

*** This is a Temporary position ***


Job Description:

Under the general supervision of the Contracts Administrator, the Procurement Specialist performs a variety of duties to purchase material, equipment, services, merchandise and/or supplies according to system policy and procedures. Collects and prepares data and financial reports, analyzes financials and creates reports as necessary.


Duties and Responsibilities

Essential Accountabilities:

  1. Purchases materials, equipment, services and supplies from vendors.
  2. Obtains quotations, researches and benchmarks competitive pricing as needed.
  3. Prepares purchase orders and expedites deliveries and shipments.
  4. Follows up with vendors to ensure they meet required delivery dates.
  5. Studies market trends, interviews vendors and recommends sources of supply.
  6. Researches and presents products according to quality, price, standards, and availability with Group Purchasing Organization contracts.
  7. Contacts vendors and system personnel to ensure actions are completed.
  8. Processes change orders, notifying vendors of material and quantity requirement revisions; contacts vendors on rates adjustments and incorrect materials. Processes returns if appropriate.
  9. Reviews aging purchase orders, obtains proof of delivery documents for receiving personnel.
  10. Disputes invoice discrepancies, maintains communication with vendors regarding payment status and follows through to ensure that the dispute is resolved.
  11. Prepares documents to process requests for equipment repairs, adjustments for damages, and incorrect shipments.
  12. Prepares, analyzes, and maintains invoice, contract and financial data on an ongoing basis. Provides reports and analysis to the Manager and members of the team. Coordinates with team, vendors and other external resources regarding budgeting, invoice and purchasing issues.
  13. Makes recommendations to create/update/improve fiscal services.
  14. Receives and checks invoices from Accounts Payable and vendors. Processes invoices through the approval process and communicates status to Accounts Payable.


  • Minimum Experience:
    • 2 - 3 years
  • Minimum Education:
    • High School degree or G.E.D.
  • Preferred Education:
    • Associate’s Degree

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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)