Physician Office Secretary - MG Lewisburg

Schedule

7a-3:30p or 8a-4:30p

General Summary

Performs diversified and confidential administrative secretarial duties for the Practice Manager, Site Director, Clinical Coordinator and Office Supervisor. Requires an intermediate degree of technical and communication/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

• Answers telephones, routes callers, takes messages, returns calls and provides routine information to callers.
• Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
• May schedule appointments and maintain and update supervisor/manager's daily calendar.
• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
• Establishes and maintains files and records on an ongoing basis.
• Prepares reports and compiles data for various practice functions (e.g., 3rd Available report, Access Metrics, etc.).
• Enters and retrieves data from established computer files using knowledge of various computer software applications.
• Opens and routes incoming mail and distributes correspondence and other material to staff.
• Responsible for provider credentialing process. Monitors accuracy of provider state licenses, DEA's and Board certificates.
• May be responsible for medial and office supply ordering and receiving in Lawson system.
• Completes and submits non PO check requests for signature and payment including provider CME, memberships, etc..
• Develops Power Point presentations, Excel spreadsheets and Vision flow charts as needed.
• Enters physician electronic schedules into resource schedules, as well as, On-call schedules in Amcom.
• Submits maintenance requests and places help desk IT calls as needed.
• Handles subpoenas and court case testimony schedules for providers and practice.
• Assists management team with Employee Recognition activities as needed.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Qualifications

Minimum Education:

• Associates Degree Post High School Vocational/Specialized Training Required

Work Experience:

• 1 year 6 - 12 months Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

• Basic computer skills;
• good interpersonal/communications skills;
• transcription skills

Benefits Offered:

• Comprehensive health benefits
• Flexible spending and health savings accounts
• Retirement savings plan
• Paid time off (PTO)
• Short-term disability
• Education assistance
• Financial education and support, including DailyPay
• Wellness and Wellbeing programs
• Caregiver support via Wellthy
• Childcare referral service via Wellthy