Ephrata, PA | Clerical and Administrative | Tracking Code: 83378

Physician Office Secretary

Melissa Melhorn
Melissa Melhorn
Talent Acquisition Consultant
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May 18 In-Person Hiring Events
10:00 a.m. – 2:00 p.m.
WellSpan Ephrata Community Hospital, Ephrata / WellSpan Surgery and Rehabilitation Hospital, York / WellSpan Waynesboro Hospital, Waynesboro
Positions: Certified Sterile Processing Technicians, Food Services, Housekeeping, LPN, Medical Assistant, Nursing, Nursing Support, Pharmacy, Allied Health: Lab Services, Respiratory, Imaging, Surgical Technologist, Home Health RN, Home Health LPN
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May 25 In-Person Hiring Events
10:00 a.m. – 2:00 p.m.
WellSpan Medical Group, York
Positions: Dental Assistant, Dental Hygienist, Medical Assistant, LPN, Patient Service Specialists
In-Person Hiring Events -
Various Locations and Dates

Schedule and Location

Full-time: Days

169 Martin Ave, Ephrata, PA 17522

Job Description

Under general supervision of the Practice Manager(s), performs diversified and confidential administrative secretarial duties for the Practice Manager, Site Director, Clinical Coordinator and Office Supervisor. Requires an intermediate degree of technical and communication/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects and/or processes as assigned.

Duties and Responsibilities

  1. Answers telephones, routes callers, takes messages, returns calls and provides routine information to callers.
  2. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  3. May schedule appointments and maintain and update supervisor/manager’s daily calendar.
  4. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  5. Establishes and maintains files and records on an ongoing basis.
  6. Prepares reports and compiles data for various practice functions (e.g., 3rd Available report, Access Metrics, etc.).
  7. Enters and retrieves data from established computer files using knowledge of various computer software applications.
  8. Opens and routes incoming mail and distributes correspondence and other material to staff.
  9. Responsible for provider credentialing process. Monitors accuracy of provider state licenses, DEA’s and Board certificates.
  10. May be responsible for medial and office supply ordering and receiving in Lawson system.
  11. Completes and submits non PO check requests for signature and payment including provider CME, memberships, etc..
  12. Develops Power Point presentations, Excel spreadsheets and Vision flow charts as needed.
  13. Enters physician electronic schedules into resource schedules, as well as, On-call schedules in Amcom.
  14. Submits maintenance requests and places help desk IT calls as needed.
  15. Handles subpoenas and court case testimony schedules for providers and practice.
  16. Assists management team with Employee Recognition activities as needed.


  • Minimum Experience:
    • 6 - 12 months
  • Minimum Education:
    • Post High School Vocational/Specialized Training
  • Minimum Field Of Expertise:
    • Secretarial training/general business courses

Fraud Notice: Please be aware of potentially fraudulent job postings on other websites or suspicious recruiting email or text messages that attempt to collect your confidential information. If you are concerned that an offer of employment with WellSpan Health might be a scam, please verify by searching for the job posting on joinwellspan.org or contact us at employment@wellspan.org.

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Join our team of 20,000 strong working as one. Teamwork, collaboration, partnership—WellSpan Health is an integrated system designed to work as one to build healthier, stronger communities throughout central Pennsylvania and northern Maryland. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

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