Oncology Treatment Coordinator

Schedule

Part Time: 28 hours per week; Monday - Friday Day shift

General Summary

Coordinates the oncology treatment scheduling process and manages the day-to-day activities of the overall treatment schedules. Facilitates the efficient and effective use of resources surrounding oncology treatment by accurate and timely scheduling of treatment modalities according to policies, procedures, and guidelines.

Duties and Responsibilities

Essential Functions:

• Supportive of meetings with a multidisciplinary team to increase efficiency of the oncology scheduling practices.
• Coordinates and manages the day-to-day activities of the oncology overall treatment schedules, including coordinating outpatient procedures.
• Coordinates and schedules oncology treatments and verifies authorization prior to scheduling.
• Facilitates creation of oncology schedules to maximize efficiency by scheduling physicians and treatments appropriately.
• Performs necessary conflict checks, consistently intercepts potential scheduling conflicts, and independently works to resolve them, collaborating with a multidisciplinary team as needed.
• Demonstrates a working knowledge of oncology treatment documentation, supply nomenclature, and inventory management.
• Exhibits excellent customer service while being able to multitask under pressure.
• Provides consistent high quality of service to patients, staff, physicians, physician offices and visitors.
• Makes, reschedules, and cancels appointments, understanding the unique scheduling needs in the department so that patient access is optimized.
• Provides feedback on workload, scheduling issues, and refinements to the management team on an ongoing basis.
• Acts as a liaison and resource for internal and external departments and staff for treatment scheduling.

Common Expectations:

• Always adheres to the Code of Conduct in all aspects of job performance.
• Maintains confidential information.
• Maintains professional growth and development.
• Provides outstanding service to all customers, fosters teamwork and practices fiscal responsibility through accurate scheduling processes.
• Participates in administrative staff meetings and attends other meetings as assigned.

Required for All Jobs:

• Performs other related duties as identified.
• WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.
• WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Physical Demands:

• Standing - Frequently
• Walking - Frequently
• Sitting - Occasionally
• Carrying/Lifting - Occasionally (50lbs)
• Pushing/Pulling - Occasionally (50lbs)
• Kneeling/Crouching - Occasionally
• Reaching - Occasionally
• Talking - Frequently
• Hearing - Frequently
• Repetitive Motions - Occasionally
• Eye/Hand/Foot Coordination - Occasionally

Working Environment:

• Occupational Hazards - Occasionally
• Bloodborne Pathogen - Exposure

Benefits Offered:

Comprehensive health benefits

Flexible spending and health savings accounts

Retirement savings plan

Paid time off (PTO)

Short-term disability

Education assistance

Financial education and support, including DailyPay

Wellness and Wellbeing programs

Caregiver support via Wellthy

Childcare referral service via Wellthy

Qualifications

Minimum Education:

• High School Diploma or GED Required

Work Experience:

• 1 year Of complex scheduling. Preferred

Knowledge, Skills, and Abilities:

• Medical terminology.
• Strong attention to detail.
• Excellent interpersonal skills.
• Effective written and oral skills in English.
• Computer literacy and ability to utilize applications including but not limited to EPIC, Excel, Lawson, and Microsoft Office.
• Competency in computer data entry/retrieval systems.
• Ability to maintain accuracy on a consistent basis