Gettysburg, PA | Professional | Tracking Code: 79591

Facility Mgt Coordinator - Gettysburg Hospital - Days

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Angela Solle
Angela Solle
Senior Talent Acquisition Consultant

Full time (80 hours biweekly) 

Monday - Friday 7am - 3:30pm


Job Description:

Under the general supervision of the Director-Facility Management, performs a variety of duties to coordinate the activities of the Facilities Management department.


Duties and Responsibilities

  1. Assists in the management of all inspections and preventive maintenance of hospital equipment performed by Facility Management staff and contractors. Tracks cost of these services.
  2. Assists in the coordination and oversight of designated building projects.
  3. Assists Facilities Management Supervisory Staff in research, report preparation, and safety and quality monitoring activities.
  4. Maintains all required facility safety and regulatory inspection documentation and generates required reports.
  5. Provides clerical support for the inventory control and management of Housekeeping supplies, including generation of required reports.
  6. Maintains current system drawings and O&M Manuals. Responsible for document control of the on-site facility document archives and communicates any revisions to the Wellspan CAD department.
  7. Manages the issuance and tracking of facility work permits for work performed by contracted service providers and internal service providers.
  8. Under direction, contacts and schedules contracted service providers, making sure all required documentation is updated.
  9. Processes Engineering and Housekeeping work requests and work orders and manages maintenance inventory and purchase requests.
  10. Maintains department training and certification records. Assists Facility Manager with employee PTO scheduling and coverage. Coordinates meetings. Supplements workload with clerical support for other departments when available.
  11. Coordinates courier services.
  12. Computes costs of material and labor for Job Orders and Work Projects and prepares monthly summations.
  13. Maintains a spreadsheet containing quarterly financial figures for year-end reporting.
  14. Establishes and maintains an inventory of all parts/supplies used by Plant Operations.


  • Minimum Experience:
    • 3 - 5 years
  • Minimum Education:
    • Associate's Degree
  • Skills:
    • Working knowledge of financial and Facility Maintenance terminology; Proficient with Excel, Word, Outlook; Webview 2000 experience helpful; Knowledge of CMMS programs helpful

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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

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