Administrative Assistant -Enterprise Applications

York, PA | Clerical and Administrative | Tracking Code: 56535

Position Summary:

 ***In order to be considered for this position, applicants must submit a cover letter answering the following question*** 

***Tell me about a time you have had to handle multiple responsibilities. How did you prioritize and organize the work you needed to complete?***


General Summary:


Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.


Duties and Responsibilities:


1 Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
2 Answers telephones, routes callers, takes messages and provides routine information to callers.
3 Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
4 Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
5 Collects information needed by supervisor for conferences and reports.
6 Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
7 Sets up and maintains files and records which may contain confidential information.
8 Takes and transcribes dictation of a highly confidential nature.
9 Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
10 Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
11 Opens and routes incoming mail; distributes correspondence and other material to staff.
12 Administers/coordinates programs, projects, and/or processes as assigned.

Required Skills






  Note:                                   Other combinations of formal education, training and experience may be considered.


  Minimum Education              Associate's Degree


  Minimum Experience            2 - 3 years


  Min Field Of Expertise          Business Administration


  Skills:                                     Basic computer skills; excellent interpersonal/communications skills; Transcription skills

Quality of Life

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization is comprised of a multispecialty medical group of more than 1,200 physicians and advanced practice clinicians, a regional behavioral health organization, a home care organization, six respected hospitals, more than 15,000 employees, and 140 patient care locations. WellSpan is a charitable, mission-driven organization, committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Quality of Life
Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

Equal Opportunity Employment

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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