Staffing & Scheduling Assistant - Patient Logistics - FT (Day/Evening/Nights)

York, PA | Allied Health | Tracking Code: 49781

General Summary:
Under the direct supervision of the Director-Clinical Services, applies approved staffing guidelines to develop schedules for regular and Central Resource Team employees (from schedule creation to beginning of each shift). Updates Position Management, and maintains other specified reports and records for medical, surgical and cardiovascular service lines.

Duties and Responsibilities:
1 Determines nursing personnel staffing needs using unit census and acuity levels. Reviews unit projected staffing needs
and availability along with nursing personnel schedule requests.
2 Prepares unit schedules based on census and acuity level information, projected staffing needs and availability, nursing
personnel schedule requests, and staffing guidelines at the identified timeline. Submits to appropriate unit manager for
final approval.
3 Produces and posts the approved schedule on each unit. Makes changes as required.
4 Resolves disagreements concerning staffing assignments, or refers to manager, if necessary.
5 Reallocates staff to alternative units based on need, availability and reallocation guidelines.
6 Receives and records availability of Central Resource Team.
7 Maintains records of PRN staff to ensure monthly work commitment is met. Prepares reports for managers.
8 Enters and/or retrieves data from established computer files using knowledge of various computer software
9 Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
10 Maintains appropriate records, reports, and files as required.
11 Schedules meetings, training and other requirements for staff.
12 Reviews/enters time records for missed hours and paid-time-off (PTO) on a weekly basis.

Department Description:
The Department of Patient Logistics provides service to Wellspan York Hospital for patient placement, inter and intra-facility transfers, direct admissions, patient placement, registration, and electronic visit updates. Formed in 2008, the department employs a growing team of Registered Nurses and Administrative Specialists to oversee and collaborate with clinicians and providers to expedite patient flow and patient throughput in the acute care environment. Through the use of multiple software applications, including the electronic medical record and Tele-tracking systems, our nurse coordinators provide clinical review and supportive decision making to determine the most appropriate and safe environment for patient placement. Along with supporting our nurses and organization, our administrative personnel provide excellent telephone customer service support and oversee financial updates in our ADT application for the entire health system.

About WellSpan:

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization is comprised of a multi-specialty medical group of more than 850 physicians and advanced practice clinicians, a home care organization, six respected hospitals, more than 15,000 employees, and 160 patient care locations. The region's only accredited Level 1 Trauma Center and Primary Stroke Center with an endovascular neurosurgery program. WellSpan is consistently recognized by IMS Health as one of the Top 100 Integrated Health Networks in the United States and has been recognized by Health Imaging and IT as one of the nation's "Top 25 Connected Healthcare Facilities." IMS Health is the leading provider of information services and technology for the healthcare industry.


The Community:

WellSpan Health facilities are located in multiple counties across south central Pennsylvania and northern Maryland, all offering an ideal living environment to match the quality of work-life balance you’re seeking.  The area offers abundant outdoor and cultural activities, including restaurants, theatre, golf courses, hiking trails, water sports and historic tours.  Additionally, our communities are a short drive from several, large metropolitan areas including the Baltimore/DC metro area and Philadelphia.


If you value a strong sense of community, the more palatable pace of rural living, and the convenience of a workplace close to home, you’ll realize the advantages of considering WellSpan Health as part of your future.

Required Skills

Excellent computer skills; excellent interpersonal/communication skills; analytical skills


Occasional pressure due to multiple calls and inquiries


Required Experience

ANSOS training preferred

About WellSpan
Quality of Life

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization is comprised of a multispecialty medical group of more than 1,200 physicians and advanced practice clinicians, a regional behavioral health organization, a home care organization, six respected hospitals, more than 15,000 employees, and 140 patient care locations. WellSpan is a charitable, mission-driven organization, committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Quality of Life
Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

Equal Opportunity Employment

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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