Physician Office Secretary - Pulmonary & Sleep York

York, PA | Clerical and Administrative | Tracking Code: 69957

Location & Schedule

Full Time Monday - Friday 8:00 AM - 4:30 PM (80 hours every two weeks)

2350 Freedom Way York PA 17402

Job Description

Under general supervision of the Practice Manager(s), performs diversified and confidential administrative secretarial duties for the Practice Manager, Site Director, Clinical Coordinator and Office Supervisor. Requires an intermediate degree of technical and communication/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects and/or processes as assigned.

Duties and Responsibilities

  1. Answers telephones, routes callers, takes messages, returns calls and provides routine information to callers.
  2. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  3. May schedule appointments and maintain and update supervisor/manager’s daily calendar.
  4. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  5. Establishes and maintains files and records on an ongoing basis.
  6. Prepares reports and compiles data for various practice functions (e.g., 3rd Available report, Access Metrics, etc.).
  7. Enters and retrieves data from established computer files using knowledge of various computer software applications.
  8. Opens and routes incoming mail and distributes correspondence and other material to staff.
  9. Responsible for provider credentialing process. Monitors accuracy of provider state licenses, DEA’s and Board certificates.
  10. May be responsible for medial and office supply ordering and receiving in Lawson system.
  11. Completes and submits non PO check requests for signature and payment including provider CME, memberships, etc..
  12. Develops Power Point presentations, Excel spreadsheets and Vision flow charts as needed.
  13. Enters physician electronic schedules into resource schedules, as well as, On-call schedules in Amcom.
  14. Submits maintenance requests and places help desk IT calls as needed.
  15. Handles subpoenas and court case testimony schedules for providers and practice.
  16. Assists management team with Employee Recognition activities as needed.

Required Education / Experience

  • High School Diploma / GED is required
  • Post High School secretarial / business training is preferred
  • Medical office experience is preferred
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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)