Mgr-Logistics & Distribution

Chambersburg, PA | Professional | Tracking Code: 70014

Job Description:

Under general supervision, oversees activities related to System logistics and distribution. Activities include inbound transportation/traffic, warehousing, distribution to customers, finished goods inventory management and outbound transportation/traffic. Finished goods includes supplies, implants, equipment, linen, mail, print, labs, pharmaceuticals, images, money and other miscellaneous goods and services. Oversees specific tasks related to the receipt, storage, inventory control and distribution of material, equipment, merchandise and supplies in accordance with established priorities and schedules. Supervises personnel responsible for performing these tasks. Oversees procurement and distribution of general inventory materials and supplies according to System guidelines for cost, quality and delivery. Manages surgical inventory for the Operating Rooms in all Perioperative Departments. Conducts supply and materials-related data and distribution analysis.

 

Duties and Responsibilities

 

  1. Responsible and accountable for logistics and distribution resources/structures, processes/practices/tools and key performance indicators that enable outstanding service to geographic area of responsibility. Monitors the quality, quantity, cost and efficiency of the movement and storage of goods. Coordinates and controls the order cycle and associated information systems. Analyzes data to monitor performance and plan improvements and demand. Allocates and manages staff resources according to changing needs. Liaises and negotiates with customers and suppliers.
  2. Develops internal business by gaining new contacts, analyzing logistical problems and producing new solutions.
  3. Works with logistics and distribution leadership team to identify and execute optimum processes for inbound freight to ensure “right stuff, right place, right time,” and to ensure lowest possible cost.
  4. Manages an optimal warehouse operation, including receiving docks, storerooms, shipping areas, and all processes related to warehouse operation. Implements health and safety procedures and preventative maintenance on assigned assets.
  5. Manages distribution to customers, including issuing from storerooms to end users, direct delivery from vendors and receiving docks to end users and utilizing/managing vendor partners such as distributors and couriers.
  6. Maintains stock levels, adjusting levels based on consumption trends and reordering in a timely and accurate fashion to ensure end users have what they need when they need it using a “just in time” or “low unit of measure” inventory management approach. Manages inventory to ensure the System is not at risk based on expiration dates. Ensures routine checking of dates, pulling of products from inventory and proper disposal.
  7. Oversees various ERP/MRP systems, including inventory location set-up, re-order point set-up and system management. Fully participates in testing of applications/changes to applications. Participates in ERP/MRP core meetings.
  8. Coordinates shipment of various products to vendors and system entities, including returns of supplies and equipment deemed unacceptable for varied reasons. Works with services such as FedEx, UPS, etc..
  9. Works with procurement and contracting personnel to support standardization, utilization, inventory management and cost containment objectives for supplies and equipment.
  10. Develops and nurtures cooperative relationships among employees, clinicians and vendors for product and service acquisitions, coordinating distribution efforts to effectively introduce new products.
  11. Supports the System’s participation in value analysis process, group purchasing, supply chain initiatives and programs concerning supplies, equipment and purchased services.
  12. Serves as the resource person in the application of process re-engineering, life-cycle and value analysis and performance improvement in above practices.
  13. Collects inventory related data and maintains data collection processes to support process improvement and budgetary performance.
  14. Assists in the development and implementation of System-level and hospital-focused product and process standardization protocols for the cost-effective use of supplies, materials and equipment throughout the Hospital.
  15. Arranges adequate space requirements for storage of products and modifies distribution techniques and practices as required.
  16. Works with procurement specialists and department heads to coordinate requisitioning, ordering, distribution of materials, supplies and equipment. Controls ordering and requisitioning process to ensure inventory levels of supplies are in line with activity.
  17. Coordinates or is a responder in the recall process.
  18. Assists with emergency management planning and response.
  19. Oversees the OR case cart process, ensuring accurate, complete and timely delivery of case carts to the OR.
  20. Ensures team is following OR attire policies
  21. Monitors vendor policy protocols, to ensure vendors are following hospital policy
  22. Develops policy, procedure and monitoring around DOH, Joint Commission and other regulatory organizations.
  23. Optimizes the use of technology, to include utilization of health system ERP, handhelds, RFID, etc, resulting in efficiencies and elimination of manual and wasteful processes.
  24. Coordinates all consignment inventories with vendors and maintains appropriate documentation and controls.
  25. Acts as a liaison between the Supply Chain and all customer (e.g., Physicians, Nurses, Non-Clinical staff, Department Heads, etc.) in the ongoing Customer Service engagement.
  26. Communicates closely with clinical coordinators, OR buyer and Surgeons.
  27. In conjunction with the system Value Analysis Teams, ensures all incoming supplies, instruments and equipment are properly approved for usage, received and logged.
  28. Examines patterns of product usage to discern the presence of obsolete items and opportunities to improve product standardization.
  29. Explores opportunities to reduce material expenses per case, contributing to meeting annual budget targets.
  30. Coordinates the physical inventory process, product failures, recalls and equipment maintenance for the Surgery Department.
  31. Performs periodic audits of patient supply and equipment charges.
 

 

Qualifications

  • Notes:
    • Other combinations of formal education, training and experience may be considered.

 

  • Minimum Experience:
    • 5 years in progressively more responsible Supply Chain Management positions in the healthcare industry or the equivalent management experience.
    • Min Field of ExpertiseSupply Chain Management, Logistics & Distribution Management, Business Management or related Business field of study

 

  • Minimum Education:
    • Bachelor’s Degree.

 

  • Required Certification:
    • Registration: Certified Supply Chain Management professional in healthcare industry or other industries.

 

James Kane
James Kane
Sr. Talent Acquisition Consultant
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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Franklin County, named after Benjamin Franklin, was officially formed in 1784. One of its two main towns, the borough of Chambersburg, lies 13 miles north of Maryland, and is known for its "green, safe environment." In the southern part of Franklin County, the borough of Waynesboro sits just two miles north of the Mason-Dixon Line and is known for its rich industrial history.

Franklin County is in the heart of South-Central Pennsylvania where you'll find mountains, lakes, and a picturesque countryside coupled with theater, music, skiing, hunting, fishing, and much more. We're in the heart of America's fruit orchards, so peaches, apples, and lots of other local produce are available close by. The area features local wineries and breweries, along with a vibrant arts scene at the historic Capitol Theatre and Totem Pole Playhouse. Franklin County merges the best of small-town friendliness with easy access to metropolitan areas. (Patient population: 154,000)