Executive Assistant -York

York, PA | Clerical and Administrative | Tracking Code: 102467

Hybrid Position(4 days onsite)


Job Description:

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.


Duties and Responsibilities


  1. Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
  2. Maintains strict confidentiality of sensitive information.
  3. Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
  4. Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
  5. Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
  6. Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
  7. Organizes and provides assistance during events.
  8. Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
  9. Makes travel arrangements following WellSpan policies.
  10. Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
  11. Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
  12. Provides back up coverage for other members of the team and fulfills building duties as assigned.
  13. Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.




  • Minimum Experience:
    • 4 - 5 years of Executive Assistant experience
    • Healthcare experience a major plus


  • Minimum Field of Expertise: Business Administration


  • Minimum Education:
    • Associate's Degree preferred


  • Minimum Field Of Expertise:
    • Business Administration


Lyndsay Douglass
Lyndsay Douglass
Executive Recruiter

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WellSpan invests in you!

Join WellSpan, where we invest in our team members:

  • $17 minimum wage starting July 2, 2023
  • Enhanced weekend differential for most hourly employees
  • More than $245M invested in merit increases, rewards and educational support in the past two years
  • Competitive salaries, benefits, paid time off and a commitment to diversity

Join us and make a difference.

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Employment Benefits

  • Sign-on incentives for new employees
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts
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Welcome. Respect. Value.

Diversity, Equity & Inclusion at WellSpan

WellSpan Health recognizes and honors the diversity of our team members, patients and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices and resources.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

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