York, PA | Clerical and Administrative | Tracking Code: 89937

Executive Assistant

Michael Hasircoglu
Sr. Talent Acquisition Consultant

Job Description:

Under the supervision of a Vice-President or Medical Group Administrator, performs advanced, diversified and confidential secretarial duties requiring a high degree of technical and communications/interpersonal skills and the ability to exercise a high degree of independent judgement and discretion. Coordinates, schedules and takes minutes for Board- and senior management-level meetings/committees. Regularly communicates/interacts with WellSpan Health and community leaders (e.g., Board members, Medical Staff members, community organizations, executives). Administers/coordinates programs, projects, and/or processes as assigned.


Duties and Responsibilities

Essential Accountabilities:

  1. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  2. Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
  3. Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
  4. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  5. Answers telephones, routes callers, takes messages and provides routine information to callers.
  6. Collects information needed by supervisor for conferences and reports.
  7. Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
  8. Takes and transcribes dictation of a highly confidential nature.
  9. Maintains confidential files.
  10. Responds to routine inquiries as desired by administration. Assists medical staff as necessary.
  11. Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
  12. Opens and routes incoming mail; distributes correspondence and other material to staff.




  • Minimum Experience:
    • 3 - 5 years
  • Minimum Education:
    • Associate's Degree
  • Minimum Field Of Expertise:
    • Business Administration
  • Skills:
    • Intermediate computer skills; excellent interpersonal/communications skills; Transcription skills
  • Note: Other combinations of formal education, training and experience may be considered

Fraud Notice: Please be aware of potentially fraudulent job postings on other websites or suspicious recruiting email or text messages that attempt to collect your confidential information. If you are concerned that an offer of employment with WellSpan Health might be a scam, please verify by searching for the job posting on joinwellspan.org or contact us at employment@wellspan.org.

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Why WellSpan Health?

Join our team of 20,000 strong working as one. Teamwork, collaboration, partnership—WellSpan Health is an integrated system designed to work as one to build healthier, stronger communities throughout central Pennsylvania and northern Maryland. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

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