Tracking Code: 204481

Executive Assistant

Location: The Good Samaritan Hospital, Lebanon, PA
Schedule: Full Time

Hours M-F 8-5

Full time: 40 hours/week

General Summary

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

Duties and Responsibilities

Essential Functions:

  • Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
  • Maintains strict confidentiality of sensitive information.
  • Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
  • Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
  • Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
  • Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
  • Organizes and provides assistance during events.
  • Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
  • Makes travel arrangements following WellSpan policies.
  • Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
  • Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
  • Provides back up coverage for other members of the team and fulfills building duties as assigned.
  • Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.

Qualifications

Minimum Education:

  • High School Diploma or GED Required
  • Associates Degree Preferred

Work Experience:

  • 4 years Relevant experience. Required and
  • Business Administration experience. Required
  • Experience as an Executive Assistant preferred
  • Experience with Outlook, Calendar Mgmt.
  • Healthcare experience a plus
  • Outstanding written and verbal communication skills

You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at employment@wellspan.org. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

Renee Kegarise
Renee Kegarise
Sr. Talent Acquisition Consultant

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Employment Benefits

  • Sign-on incentives for new employees
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts
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Welcome. Respect. Value.

Diversity, Equity & Inclusion at WellSpan

WellSpan Health recognizes and honors the diversity of our team members, patients and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices and resources.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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Quality of Life

Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers market and dining establishments for all tastes.

Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in South Central Pennsylvania, Lebanon is within an easy driving distance of Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)

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