Equipment and Project Analyst

York, PA | Professional | Tracking Code: 107406

Job Description:

Under general supervision, performs a variety of duties to purchase material, equipment, merchandise and supplies according to system guidelines for cost, quality, and delivery. Analyzes current purchases against active contracts for verification of compliance and for determination of contract renewal. Performs cost /benefit analysis relative to potential acquisitions. Actively seeks cost-effective alternatives to current products/services to meet departmental non-labor cost reduction (NLCR) initiatives.


Duties and Responsibilities

  1. Prepares materials and supplies purchase orders that may have high-dollar values, analyzes quotations, and expedites deliveries and shipments.
  2. Follows up with vendors to ensure they meet required delivery dates.
  3. Interviews sales representatives, secures bids and quotes, selects supplies/equipment and places orders.
  4. Negotiates final costs and terms & conditions for products. Submits reviewed purchase agreements through the contracting process to obtain VP signature.
  5. Studies market trends and products and recommends sources of supply.
  6. Researches and selects products according to quality, price, technology, and serviceability standards. Contacts vendors and System personnel to ensure actions are completed.
  7. As needed, obtain manufacturer’s spec sheets and provides to WSH contracted design team.
  8. Modifies orders, notifying vendors of material and quantity requirement revisions, contacts vendors on rate adjustments and incorrect materials.
  9. Expedites orders and coordinates with internal and external receiving departments.
  10. Obtains proof of delivery and conducts check against order; checks and approves payment of invoices.
  11. Receives and manages service requests in Remedy Force system
  12. Prepares documents to process requests for equipment repairs, adjustments for damages and incorrect shipments. Purchases materials, equipment and supplies from vendors.
  13. Works in Projecto to manage Design & Construction project related tasks assigned.
  14. Contributes cost savings projects to NLCR targets through extensive identification, analysis and documentation of opportunities.
  15. Contributes cost savings and identifies opportunities for initiatives presented to service lines and VASC presentations.
  16. Reviews the open purchase report and compares it to scheduled delivery dates to make sure open orders for equipment are received on-time.
  17. Continually works with areas of responsibility to ensure customers purchasing needs are fully met.
  18. Coordinates product returns, prepares documents to process request returns, repairs, adjustments for damages and incorrect shipments and contacts vendors and System personnel to ensure that actions are completed.
  19. Works closely with AP department using appropriate software applications to ensure invoice issues are reviewed and reconciled in a timely manner to avoid any late fees or charges from the vendors.
  20. Continually monitors purchase orders to ensure that the System and our vendors are compliant with GPO or independent contracts, pricing is current, and vendors are providing quality products.
  21. Works with various departments (D&C, PM, Finance & Requesters) to reconcile budgets. This may involve facilitating funding needed between finance and end-users.
  22. Consistently and accurately reports usage and expenditures regarding Procurement Cards used in organizational expenditures.
  23. Attends, and actively participates in, Design & Construction project meetings, when needed.
  24. Actively participates on selected Value Analysis Committees as MRS representative and as a consultant.
  25. Participates in the WellSpan Capital Equipment Review Team (CERT) roundtable for approving equipment purchases including representing Strategic Sourcing, conduct product research, and gather support documents.
  26. Responds to and takes appropriate actions regarding product recalls.
  27. Reviews non-file purchase history data to discern and recommend adding non-file purchased items to the item master.
  28. Visits user departments to better understand how to serve them and to help build and maintain positive relationships.

Common Expectations:

  1. Compiles data for and prepares regularly scheduled or special reports, analyses, product comparison reports, and statements.
  2. Ensures that WellSpan standard procedures are followed in connection with purchases of equipment and services.
  3. Maintains established policies and procedures, objectives, quality assessment and safety standards.
  4. Enhances professional growth and development through participation in educational programs, current literature, inservice meetings, and workshops.
  5. Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.


  • Notes:
    • Other combinations of formal education, training and experience may be considered.
  • Minimum Experience:
    • 3 years
    • CertificationsCMRP (Certified Materials & Resource Professional) or CPIM (Certified in Production and Inventory Management) preferred.
  • Minimum Education:
    • Associates Degree in Business Administration, Accounting, or Finance.
  • Physical Demands:
    • Mostly sedentary work
  • Skills:
    • Knowledge of the supplier communities through the use of web-based information; Ability to source goods and services from the lowest overall cost of use providers; Ability to assess responses to requests for proposals/information and to compare and contrast the value propositions presented by multiple vendors and multiple contracts; Insights and knowledge of our customer’s products and service requirements; Active participation in contract negotiations; Ability to analyze purchasing spend data to understand spending patterns and trends and opportunities to drive additional volume to fewer vendors; Ability to read and understand contractual terms and conditions.
James Kane
James Kane
Sr. Talent Acquisition Consultant

WellSpan invests in you!

Join WellSpan, where we invest in our team members:

  • $17 minimum wage starting July 2, 2023
  • Enhanced weekend differential for most hourly employees
  • More than $245M invested in merit increases, rewards and educational support in the past two years
  • Competitive salaries, benefits, paid time off and a commitment to diversity

Join us and make a difference.

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Employment Benefits

  • Sign-on incentives for new employees
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts
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Welcome. Respect. Value.

Diversity, Equity & Inclusion at WellSpan

WellSpan Health recognizes and honors the diversity of our team members, patients and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices and resources.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

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