Enterprise Surgical Schegistrar I- Day

York, PA | Clerical and Administrative | Tracking Code: 100591

Full Time (80 hours biweekly): Monday - Friday 8:00am - 4:30pm- Remote


Job Description:

Under direct supervision of the Manager/Supervisor-Patient Access Call Center, schedules and registers patients in advance for Digestive Health diagnostic and screening surgical procedures. Uses exceptional customer service practices. Represents WellSpan in a professional and positive manner.


Duties and Responsibilities

Essential Accountabilities:

  1. Answers and manages a high volume of incoming phone calls to the center. Provides exceptional customer service by identifying and addressing patient needs in a professional, positive, and caring manner.
  2. Works with physicians, patients, and facilities to schedule in-patient and out-patient procedures for York County.
  3. Performs outbound calls as necessary to patients to determine that all their needs are met.
  4. Conducts patient interviews by telephone to collect accurate demographic and financial information to complete registrations in advance for procedures across York County.
  5. Corresponds with clinical teams and physicians via the computer system with necessary patient information to coordinate care.
  6. Relays medical information to the clinical team to allow them to provide exceptional patient care.
  7. Enters and maintains detailed information on patients’ confidential records.
  8. Works cohesively with LPN staff as a clinical resource to coordinate patient care/scheduling.
  9. Understands and demonstrates knowledge of insurance and enters information appropriately into the Electronic Health Record – Epic for York County Outpatient Surgical Centers and hospital. Verifies insurance coverage utilizing Real Time Eligibility (RTE).
  10. Explains insurance coverages and requirements for pre-certifications/pre-authorizations, as applicable.
  11. Reviews physician and LPN recommendations to ascertain appropriate facility scheduling, pre-admission testing, and verify insurance coverage and eligibility.
  12. Contacts physician offices or other WellSpan departments when necessary to obtain additional information on behalf of the patient to ensure continuity of care.
  13. Responds back to the ordering physician’s office to receive necessary information and instructions. This involves understanding the patient’s diagnosis, medical history, and other pertinent medical information.
  14. Uses appropriate resources available to provide general information to patients as needed.
  15. Maintains positive working relationships with Digestive Health leadership, nursing staff, and office staff.
  16. When scheduling, using the electronic provider order, understands the steps needed to schedule and register the appropriate service, paying attention to the details of the patient’s diagnosis, physician verbiage, and department specifications.
  17. Uses the secure messaging function in Epic to communicate to patients.
  18. Uses the In-Basket messaging function in Epic to communicate with clinical and front office teams, when necessary, to ensure proper scheduling of patients.
  19. Promotes the active engagement of all employees and supports recognition of staff accomplishments.


  • Minimum Experience:
    • 3 - 6 months
    • Min Field of Expertise Customer Service preferred, but not required.
  • Minimum Education:
    • High School or G.E.D.
  • Required Courses:
    • Medical terminology within first year
  • Skills:
    • Typing and basic computer skills.
    • Excellent communication and interpersonal skills
Andrya Archambault
Human Resource Onboarding Specialist

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WellSpan invests in you!

Join WellSpan, where we invest in our team members:

  • $17 minimum wage starting July 2, 2023
  • Enhanced weekend differential for most hourly employees
  • More than $245M invested in merit increases, rewards and educational support in the past two years
  • Competitive salaries, benefits, paid time off and a commitment to diversity

Join us and make a difference.

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Employment Benefits

  • Sign-on incentives for new employees
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts
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WellSpan Health recognizes and honors the diversity of our team members, patients and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices and resources.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

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