Director Outpatient Services

Mt Gretna, PA | Behavioral Health | Tracking Code: 72868

Job Description:

Oversees the function of Outpatient Services. Directs and supports the daily operation of the Outpatient programs of the WellSpan Philhaven organization. Provides operational direction and strategic direction for the management of all Outpatient services and programs.

 

Duties and Responsibilities

Essential Accountabilities:

  1. Establishes policies and procedures that guide the work of these services.
  2. Assures compliance with WellSpan Philhaven policies and applicable governmental, insurance and Joint Commission regulations.
  3. Maintains contact with and enhances positive working relationships with all community stakeholders.
  4. Scheduling – Develops and maintains easily accessible scheduling processes.
  5. Develops telephone access to clinicians and support staff.
  6. Develops processes to ensure efficient data collection, authorizations and billing.
  7. Maintains awareness of MCO procedures and requirements. Communicates changes and updates to staff appropriately.
  8. Standardizes outpatient processes across all offices.
  9. Develops policies and provides training for support staff related to front end processes.
  10. Develops policies and standards regarding the use of Epic systems and coordinates training as required to ensure consistent use and application.
  11. Monitors compliance with standards and provides staff with routine feedback.
  12. Works with each Outpatient program to develop program standards related to:
  13. Job satisfaction
  14. Patient mix and skill development
  15. Compliance with front end policies and standards
  16. Referral development
  17. Works with individual Clinic Directors to maximize utilization of each facility.
  18. Develops systems to monitor clinical practice and compliance with standards and customer service issues.
  19. Develops standards for consistent documentation.
  20. Works with HR on hiring and compliance with HR standards.
  21. Works with the Senior Director of Ambulatory Services and CFO to develop organizational strategy for outpatient service delivery
  22. Works with other managers to identify and resolve broader systems issues related to outpatient services.
  23. Works with Outpatient Clinic Directors to develop and implement systems for each Outpatient program to meet or exceed organizational targets.
  24. Routinely monitors customer satisfaction with the performance of departments.
  25. Develops systems to routinely monitor the quality of services provided including the quality of documentation.
  26. Develops systems to identify opportunities to improve the services.
  27. Develops systems to identify broader systems issues and opportunities for system improvement.
  28. Routinely monitors staff and program efficiency. Provides staff and managers with routine productivity feedback.
  29. Monitors assignment of cases to individual staff.
  30. Maintains excellent working relationship with MA MCO’s, schools and counties to develop referral relationships.
  31. Actively monitors financial performance. Develop corrective actions that may be required to meet budget expectations.
  32. Work with Human Resources and CFO to develop and administer the outpatient compensation system.
  33. Works with Clinic Director to develop an annual operating budget for each office.
  34. Works collaboratively with the Human Resources department related to personnel issues.
  35. Develops systems to comply with organizational requirements regarding employee evaluations, documentation standards, service activity, performance improvement, and customer service for all programs supervised.

Qualifications

 

  • Minimum Experience:
    • Three years of significant experience in a behavioral health related program
    • Pref. Experience Three years of management experience
  • Minimum Education:
    • Master’s Degree
  • Minimum Field Of Expertise:
    • Behavioral Health related field
  • Skills:
    • Excellent human relations and oral/written communication skills; analytical skills; comprehensive knowledge of behavioral health care programs and systems
    • Must possess a valid driver’s license in the current state of residence
Suzanne Wolf
Suzanne Wolf
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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers' market and dining establishments for all tastes.

Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in southcentral Pennsylvania, Lebanon is within an easy driving distance to Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)