Administrative Secretary - Philhaven/Mt. Gretna - Inpatient Administration - FT Days

Mt Gretna, PA | Behavioral Health | Tracking Code: 58383

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Position Summary:

General Summary:
Under general supervision, performs diversified administrative secretarial duties for department head and department as needed.


Duties and Responsibilities:
The following are essential job accountabilities:
1 Answers telephones, routes callers, takes messages and provides routine information to callers.
2 Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
3 Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
4 Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
5 Establishes and maintains files and records on an ongoing basis.
6 Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
7 Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
8 Takes and transcribes dictation of a highly confidential nature.
9 Opens and routes incoming mail; distributes correspondence and other material to staff.
10 Orders office supplies as necessary.
11 Greets and directs visitors.

Required Skills

Minimum Education - Post High School Vocational/Specialized Training                                  

Minimum Experience - 6 - 12 months                                             

Minimum Field Of Expertise - Secretarial training/general business courses

Other Skills - Basic computer skills; good interpersonal/communications skills; transcription skills

Quality of Life

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization is comprised of a multispecialty medical group of more than 1,500 physicians and advanced practice clinicians, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 19,000 employees, and 170 patient care locations. WellSpan is a charitable, mission-driven organization, committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Quality of Life
Quality of Life

Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers' market and dining establishments for all tastes.

Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in southcentral Pennsylvania, Lebanon is within an easy driving distance to Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)

Equal Opportunity Employment

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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