York, PA | Clerical and Administrative | Tracking Code: 95063
Administrative Secretary
Job Description:
Under general supervision, performs diversified administrative secretarial duties for department head and department as needed.
Duties and Responsibilities
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
- Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
- Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
- Establishes and maintains files and records on an ongoing basis.
- Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
- Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
- Takes and transcribes dictation of a highly confidential nature.
- Opens and routes incoming mail; distributes correspondence and other material to staff.
- Orders office supplies as necessary.
- Greets and directs visitors.
Qualifications
- Minimum Experience:
- 6 - 12 months
- Minimum Education:
- Post High School Vocational/Specialized Training
- Minimum Field Of Expertise:
- Secretarial training/general business courses
- Physical Demands:
- Mostly sedentary work
- Skills:
- Basic computer skills; good interpersonal/communications skills; transcription skills
-
Requires advanced proficiency in Excel and Epic scheduling. Patient scheduling is a large part of this job.
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Why WellSpan Health?
Join our team of 20,000 strong working as one. Teamwork, collaboration, partnership—WellSpan Health is an integrated system designed to work as one to build healthier, stronger communities throughout central Pennsylvania and northern Maryland. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.
Employment Benefits
- Sign-on incentives for new employees (click here for details)
- Medical, dental and vision insurance
- Life and accidental death insurance
- Supplemental life insurance
- Retirement savings plan
- Paid time off (PTO)
- PTO bridging
- Short-term disability
- Educational assistance
- Forgivable loan
- Flexible spending
- Credit union
- Employee recreational activities
- Childcare
- Complimentary medicine discounts
Diversity, Equity & Inclusion at WellSpan
Welcome. Respect. Value.
WellSpan Health recognizes and honors the diversity of our team members, patients, and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected, and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices, and resources.
WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.
Quality of Life
Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.
Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.
York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)
