Administrative Secretary

York, PA | Physician Practices | Tracking Code: 62291

Position Summary:

General Summary:



Acts as a receptionist for visitors, serves as a central contact for telephone calls, a distribution point for electronic communication, occasional paper communication, perform diversified administrative secretarial and technical duties. Provides administrative support to the Case Management department.



The following are essential job accountabilities:


Demonstrates a professional focus on customer relations by greeting, directing and assisting patients, families and team members. Treats all individuals with respect, courtesy and empathy.
Answers the telephone using personable etiquette. Answers inquiries by providing accurate information or forwarding calls to appropriate resource. Promptly responds to unified communication system and email. Identifies emergency messages, facilitates information to the appropriate personnel. Maintains confidentiality.
Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, Power Point presentations and other general typing as directed, initiating other documents and correspondence as appropriate.
Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
Establishes and maintains files and records on an ongoing basis.
Handles multiple priorities simultaneously with ease and proficiency.
Reports actual and/or potential problems concerning patients, families and staff to the respective department manager.
Order and stock supplies as requested/needed for the department.
Distributes mail/correspondence to staff.
Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
Compiles data for and prepares reports, analyses and/or statements needed by leadership for meetings, conferences or reporting.
Manage staff and leadership timecards, PTO (scheduled/unscheduled), leaves of absent daily- as guided by policy and procedure


Department Description:


The Rehab unit at WellSpan Surgery & Rehabilitation Hospital is a state of the art 48 bed unit, which includes 8 beds specializing in traumatic brain injury.  WellSpan Surgery & Rehabilitation Hospital combines modern innovations with highly-trained, compassionate staff to create individualized paths to healing and recovery.  Our Rehab unit has been accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF) International, which is considered the gold standard for rehabilitation hospitals.  Our facility meets rigorous national and international standards for quality patient care outcomes. We promote health and healing for our patient population by working as an interdisciplinary team focused on patient- centered care. If you want to be an integral part of a team focused on exceptional patient care apply now.  Click here to learn more about WellSpan Surgery & Rehabilitation Hospital.
Required Experience

Minimum Education:


Post High School Vocational/Specialized Training



Minimum Experience:


6 - 12 months



Minimum Field Of Expertise:


Secretarial training/general business courses

Similar Opportunities

Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Know, Respect, Include

WellSpan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected and valued, while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.

Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.

York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)