Administrative Assistant - Nursing Administration - Full Time (Day Shift)

Lebanon, PA | Clerical and Administrative | Tracking Code: 54944

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Administrative Assistant


Full Time - Day Shift


** To be considered for this position, applicants must submit a cover letter explaining their interest in applying for the Administrative Assistant role and why they would be a good fit for the position. **



General Summary:


Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities:

  • Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  • Answers telephones, routes callers, takes messages and provides routine information to callers.
  • Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
  • Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  • Collects information needed by supervisor for conferences and reports.
  • Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
  • Sets up and maintains files and records which may contain confidential information.
  • Takes and transcribes dictation of a highly confidential nature.
  • Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
  • Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
  • Opens and routes incoming mail; distributes correspondence and other material to staff.
  • Administers/coordinates programs, projects, and/or processes as assigned.
Required Skills


  • Associates’ degree
  • Bachelor's degree in business (preferred)
  • Shows emotional maturity and able to work under pressure at times to handle a wide variety of activities.
  • Strong technical and computer skills, experience and comfort level with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
  • Demonstrates ability to anticipate needs and proactively address opportunities and/or propose solutions while handling multiple projects.
  • Excellent organizational skills that reflect ability to prioritize work assignments and adapt new processes and/or techniques to execute multiple tasks and complex projects seamlessly with competing priorities and deadlines.
  • Excellent writing skills to independently compose correspondence using correct grammar, spelling and punctuation.  Strong editing skills required.
  • Excellent interpersonal and oral communication skills.  Ability to maintain confidentiality and respond appropriately using tact and good judgement to highly sensitive/confidential matters.
  • Strong customer service skills focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.
  • Exudes professionalism by making good first impressions, demonstrating respectful and welcoming behavior, maintaining composure when faced with difficult or demanding situations and/or personalities and shifts in priorities and/or tasks.
  • Highly resourceful team-player with the ability to also be extremely effective independently.
Required Experience
  • 2 - 3 Years (Health care experience preferred)

Quality of Life

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization is comprised of a multispecialty medical group of more than 1,200 physicians and advanced practice clinicians, a regional behavioral health organization, a home care organization, six respected hospitals, more than 15,000 employees, and 140 patient care locations. WellSpan is a charitable, mission-driven organization, committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Quality of Life
Quality of Life

Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers' market and dining establishments for all tastes.

Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in southcentral Pennsylvania, Lebanon is within an easy driving distance to Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)

Equal Opportunity Employment

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

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