Administrative Assistant - Emergency Department - Days

Lebanon, PA | Clerical and Administrative | Tracking Code: 73210

 

Full Time (80 Hours Biweekly)

Day Shift - Primary hours 7:30 a.m. to 3:30 p.m.

**Scheduled hours may vary on occasion to meet department needs

No Weekends, No Holidays

 

Job Description:

 

Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

 

Duties and Responsibilities:

 

  1. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  2. Answers telephones, routes callers, takes messages and provides routine information to callers.
  3. Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
  4. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  5. Collects information needed by supervisor for conferences and reports.
  6. Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
  7. Sets up and maintains files and records which may contain confidential information.
  8. Takes and transcribes dictation of a highly confidential nature.
  9. Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
  10. Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
  11. Opens and routes incoming mail; distributes correspondence and other material to staff.
  12. Administers/coordinates programs, projects, and/or processes as assigned.
 

Qualifications:

  Other combinations of formal education, training and experience may be considered.
  • Associate's Degree preferred
  • Minimum 2 years' experience in a health care setting preferred 
  • Excellent interpersonal, written and oral communication skills
  • Strong attention to detail and organizational skill sets are required.  Must be able to manage time effectively, prioritize tasks and communicate clearly with a basic knowledge of medical terminology.
  • Excellent customer service skills
  • Highly proficient with Microsoft applications (Microsoft Word, Excel, Outlook, etc.).  Must be able to navigate effectively in an electronic work environment utilizing various programs/software applications.
  • EPIC and/or Kronos experience desired
  • Ability to handle confidential information with sensitivity and accuracy 
  • Must be able to adapt to sudden changes in schedules and flexibility in work requirements.
Denise Schappell
Denise Schappell
Sr. Talent Acquisition Consultant
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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers' market and dining establishments for all tastes.

Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in southcentral Pennsylvania, Lebanon is within an easy driving distance to Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)