Administrative Assistant

Gettysburg, PA | Clerical and Administrative | Tracking Code: 64963

Job Description:

Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

 

NOTE:  For part-time of the role (around 50%) - The candidate will be responsible for supporting medical affairs and credentialing work.

 

Duties and Responsibilities

Essential Accountabilities:

  1. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
  2. Answers telephones, routes callers, takes messages and provides routine information to callers.
  3. Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
  4. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
  5. Collects information needed by supervisor for conferences and reports.
  6. Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
  7. Sets up and maintains files and records which may contain confidential information.
  8. Takes and transcribes dictation of a highly confidential nature.
  9. Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
  10. Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
  11. Opens and routes incoming mail; distributes correspondence and other material to staff.
  12. Administers/coordinates programs, projects, and/or processes as assigned.
 

Qualifications

 

  • Minimum Experience:
    • 2 - 3 years
  • Minimum Education:
    • Associate's Degree
  • Minimum Field Of Expertise:
    • Business Administration
  • Skills:
    • Basic computer skills; excellent interpersonal/communications skills; Transcription skills
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Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Welcome. Respect. Value.

Wellspan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected, and valued while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Established in 1800, Adams County includes the borough of Gettysburg, Pennsylvania. Home to more than 100,000 residents, the town is a mecca for Civil War history buffs and visitors who come to tour the Gettysburg National Battlefield, Gettysburg National Military Park and see the annual Civil War reenactment.

Also located here is Gettysburg College, which has a strong academic reputation in liberal arts. The county is steeped in heritage, and offers a peaceful, country atmosphere, yet is a convenient drive to Washington, D.C., Baltimore, MD and Harrisburg, PA. The area's diversity attracts a lively local music scene, and his home to numerous restaurants and wineries, fresh-produce markets, a ski resort and more. Adams County residents can find local employment in healthcare, tourism, agriculture and manufacturing. (Patient population: 102,000)