ABA Case Manager - Philhaven - CADD ABA Children's Services - FT - Days

Lancaster, PA | Behavioral Health | Tracking Code: 61831

Position Summary:

General Summary:

The ABA Case Manager provides administrative support to the IBHS program


Duties and Responsibilities:

1. Assists with the implementation of Act 62 by learning about private insurance requirements and ensuring our program is meeting all requirements

2. Verifies insurance eligibility.

3. Communication with parents/guardians, insurance companies, county agencies, schools, and other professionals as needed. 

4. Completes necessary documentation and data tracking through Excel and other programs.

5. Schedules appointments for patients, psychologists, and program director.

6. Completes and compiles necessary information to generate funding packet for each patient receiving IBHS.

7. Tracks/monitors funding expirations, authorizations, and other relevant data points.

8. Problem solves and seeks resolution surrounding billing issues with assistance of WellSpan Philhaven MA biller and case manager coordinator. 

9. Tracks admission status/change in authorized hours/discharges to efficiently assign patients and inform staff of changes.

10. Compiles caseload information to distribute to staff. 

11. Maintains accurate status report including patient name, hours authorized, expiration date of authorization, expiration date of authorization and waiting list.

12. Adheres/enforces policies and procedures and/or charges to existing program and ensures proper implementation.

13. Assists with the auditing and maintenance of electronic health records to meet the requirements of regulatory agencies.


Required Skills
  • Excellent human relations and oral/written communication skills
  • Analytical ability
  • Visual and hearing ability
Similar Opportunities

Why WellSpan Health?

WellSpan Health is an integrated health system that serves the communities of central Pennsylvania and northern Maryland. The organization comprises a multispecialty medical group of more than 1,600 physicians and advanced practice providers, a regional behavioral health organization, a home care organization, eight respected hospitals, more than 20,000 employees and 200 patient care locations. WellSpan is a charitable, mission-driven organization committed to exceptional care for all, lifelong wellness and healthy communities. We are committed to transforming the health of the communities we serve and to educating the next generation of clinicians, staff and leaders.

Employment Benefits

  • Sign-on incentives for new employees (click here for details)
  • Medical, dental and vision insurance
  • Life and accidental death insurance
  • Supplemental life insurance
  • Retirement savings plan
  • Paid time off (PTO)
  • PTO bridging
  • Short-term disability
  • Educational assistance
  • Forgivable loan
  • Flexible spending
  • Credit union
  • Employee recreational activities
  • Childcare
  • Complimentary medicine discounts

Diversity & Inclusion

Know, Respect, Include

WellSpan Health believes that diversity includes all the human characteristics that make each of us similar as well as different. We strive to make every person feel welcomed, respected and valued, while creating a safe and inclusive environment where we all have the individual freedom to express our uniqueness in a respectful manner.

WellSpan Health is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.

Quality of Life

Lancaster City was the capital of Pennsylvania from 1799 to 1812. Today, Lancaster County includes a vibrant downtown business district, desirable suburban neighborhoods and sprawling agricultural farms. Life in Lancaster County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, an independent professional baseball team, fine dining and more. When visiting Lancaster, one can't help but recognizing the influence of the Pennsylvania Dutch — farm-to-table and beyond.

Conveniently located in southcentral Pennsylvania, Lancaster is within an easy commute to major cities and has ready access to public transportation. Residents can find local employment in healthcare, tourism, public administration, manufacturing, and both professional and semi-professional services. (Patient population: 535,000)